[Name]
[Address]
[City], CA [Zip Code]
[Telephone Number]

[Date]

[Director/Principal’s Name]
Director of Special Education [OR Principal of [School]]
[School District Name]
[Address]
[City], CA [Zip Code]

Re: [Student]

Dear Director/Principal [Name]:

I am the [parent/guardian] of [Student], who is currently enrolled in [Grade Level] at [School Name]. An IEP meeting has been schedule for [Student] on [date].
I would like to arrange a time to review my child’s educational records (both special education file and cumulative file) at the school within the next five business days, as required by Cal. Ed. Code Secs. 49069 & 56504. I would like to obtain copies of some of my child’s records at that time.
OR
I am writing to request that you make and send to me (OR make and have available for me to pick-up) copies of my child’s educational records within the next five business days pursuant to Cal. Ed. Code Secs. 49069 and 56504. I would like copies of both the cumulative file and special education file.
[Optional: I cannot afford to pay for the copies of his records; doing so would effectively prevent me from receiving copies of these records.] I will call you soon to make arrangements to pick up the records. Alternatively, please agree to send the records to my home address.

Sincerely,

[Name]

CC: [Case Manager Name], [Student]’s Case Manager